Town of Maggie Valley

Regularly Scheduled Zoning Board of Adjustment

November 9, 2004

MINUTES

Members Present: Chairman Jay Ring, Phil Wight, and James Hannan

Staff Present: Planning Director Kevin Byrd and Town Clerk Vickie Best

Others Present: Gary Ayers of Allison Outdoor Advertising

Meeting Called to Order

Chairman Ring called the meeting to order at 5:34 p.m. on Tuesday November 9, 2004 in the Town Hall Boardroom.

Roll Call

Roll call of members taken. Due to a lack of having four-fifths members in attendance, the board will take action on board business; but will not be able to vote of issues requested.

A special called meeting will be held November 17, 2004 to conduct business.

Approval or Correction of Minutes

MR. WIGHT MADE A MOTION TO ACCEPT THE MINUTES OF SEPTEMBER 21, 2004 AS PRESENTED.

MR. HANNAN SECONDED THE MOTION.

MOTION CARRIED.

Oath of Office

The clerk administered the oath of office to Mr. James Hannan.

Election of Officers

The election of officers will be delayed until a full board is present.

Adoption of Rules of Procedure

After discussion, the following changes were made to the Rules of Procedure:

• Section IV. Letter D: No Board member shall discuss any case with any parties’ thereto before the public hearing on that case; provided, however, that members may receive and/or seek information pertaining to the case from any of the Town of Maggie Valley Staff before the hearing.

After the applicant states his case, the planner will present the rights of the Town of Maggie Valley. Both the applicant and the planner may be cross-examined by the board members.

With changes noted, the following motion was made.

MR. HANNAN MADE A MOTION TO ADOPT THE RULES OF PROCEDURE FOR THE MAGGIE VALLEY ZONING BOARD OF ADJUSTMENT WITH THE CHANGE DISCUSSED.

MR. WIGHT SECONDED THE MOTION.

MOTION CARRIED.

Chairman Ring asked that everyone read the book entitled THE ZONING BOARD OF ADJUSTMENT IN NORTH CAROLINA published through the Institute of Government. The book offers a vast wealth of knowledge. A survey of experience and a citizen planner was included in the agenda packet that members should familiarize themselves.

Meetings will be held monthly regardless if there are issues to address or if that time is used as a training session.

The distraction of cell phones ringing will be prohibited during the meeting.

Chairman Ring asked Mr. Hannan to outline a training curriculum for the meetings when business will not be conducted.

Chairman Ring emphasized the need for everyone to attend the meetings. Not having a quorum reflects badly on the staff and board members.

Mr. Byrd will notify the members of any seminars available for zoning board of adjustment training such as the upcoming video conference at Western Carolina University.

There being no further business to discuss, the meeting adjourned at 6:18 p.m. on motion by Mr. Wight, seconded by Mr. Hannan.

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Chairman Jay Ring

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Vickie Best, CMC

Town Clerk