Town of
Regularly Scheduled Parks, Recreation, Festival Advisory Committee
August 14, 2006
MINUTES
Members Present: Chairman
Tammy Brown, Tammy Wight, Dan Massey, Larry Wilkins, and
Staff Present: Manager Tim Barth, Pubic Works Director Mike Mehaffey, and Town Clerk Vickie Best
Others Present: Ashley Mullis, Chamber Events Coordinator and Alderman Colin Edwards
Meeting Called to
Order
Chairman Brown called the meeting to order at 3:37 p.m. in the Town Hall Boardroom.
Approval or
Correction of Minutes
MS. WIGHT MADE A MOTION TO APPROVE THE MINUTES AFTER CORRECTING THE
CLERICAL ERROR ON PAGE TWO IN THE HEADING DISCUSSING MEANS OF RAISING MONEY FOR THE 2007 FIREWORKS SHOW.
MR. MASSEY SECONDED THE MOTION.
MOTION CARRIED UNANIMOUSLY.
Discussing on
Posting a Sign at Festival Grounds of Rules and Regulations
The Committee had previously discussed installing a sign for rules and regulations on the Festival Grounds. There have been several occurrences where solicitors were asked to leave the grounds.
The Committee asked that the Town Council look at adopting a leash law. There have been problems with people taking their dogs to the grounds and not picking up after them. This creates problems during events as well as when the Public Works Department mows.
Some suggestions on what should go on the sign:
No soliciting
Shoes & shirts required
No open alcoholic containers
No over night camping
Park open from dawn to dusk except during events
Clean up after dogs (keep on leash if Council approves)
A “doggie box” can be placed at the entrance with baggies inside to help encourage people to clean up the waste.
Mr. Massey could not understand why shirts would be required. As for soliciting, everyone wants to advertise their event or business, “the same as the rest of us”.
Ms. Wight felt the promoter should have the right to allow soliciting or to prohibit it at their event.
Mr. Mahoney and Mr. Wilkins both agreed that a sign stating the rules would give the police more of a “legal bite”.
Mr. Massey asked that the Town Staff check with an attorney to see if the sign would protect the town and the promoter.
CHAIRMAN BROWN MADE A MOTION TO RECOMMEND TO TOWN COUNCIL THAT A RULES
AND REGULATION SIGN MATCHING THE GREENWAY SIGNS BE PLACED AT THE FESTIVAL
GROUNDS.
TAMMY WIGHT SECONDED THE MOTION.
RICK MAHONEY VOTED IN THE AFFIRMATIVE
LARRY WILKINS VOTED IN THE AFFIRMATIVE
DAN MASSEY OPPOSED.
MOTION CARRIED BY MAJORITY
Review of
Applications for Membership
The Committee voted by open ballet. The final count was for Burton Edwards to be alternate member number 1 and Debbie Pierce to be alternate member number 2.
The committee members would like to talk with each candidate prior to making a recommendation to the Board of Aldermen. The clerk will schedule both candidates to talk with the committee at the September 11, 2006 meeting.
Update From
Steering Committee: Chairman Brown
As previously stated, the money has been raised to construct the stage at the Festival Grounds. The footers are poured and the block is laid.
Haynes Electric will begin setting electric poles within the week.
The letters will be mailed this week soliciting additional funding.
The concert to raise additional funds will be held at the Festival Grounds on October 21, 2006 under the name of “Wade Stock”.
Other Business
As advertisement, Ms Wight stated that it would be nice to have pictures taken with Miss Maggie setting in the large rocking chair entering the valley.
The meeting adjourned at 4:34 p.m.
___________________________________ ______________________________
Chairman Tammy Brown Vickie Best, CMC, Town Clerk