TOWN OF MAGGIE VALLEY

REGULARLY SCHEDULED BOARD OF ALDERMEN MEETING

MAY 16, 2006

MINUTES

Members Present: Mayor Jo Pinter Aldermen: Roger McElroy

Saralyn Price

Mark DeMeola

Members Absent: Alderman Phil Aldridge

Staff Present: Manager Tim Barth, Attorney Chuck Dickson, Pubic Works Director Mike Mehaffey, Chief Scott Sutton, Planning Director Nathan Clark and Town Clerk Vickie Best

Others Present: 14 people in attendance

Meeting Called to Order

Mayor Pinter called the meeting to order at 6:33 p.m. in the Town Hall Boardroom.

Consent Agenda

a. Petition for Annexation: Jack & Gayle Mutchnik,

1589 Country Club Drive, Parcel #7697-50-1669,

(0.67 acres): Resolution No. 06-40,

Directing Clerk to investigate an annexation petition.

b. Correction and Approval of Minutes for May 2, 2006.

c. Tax Releases.

ALDERMAN MCELROY MADE A MOTION TO ACCEPT THE CONSENT AGENDA AS PRESENTED.

MOTION CARRIED UNANIMOUSLY.

Public Hearing on Annexation of Louis & Wendy Crayton, #2 Big Springs Cove Estates, Parcel 7697-22-5528 and #1 Big Springs Cove Estates Parcel 7697-22-6487

Mayor Pinter opened the Public Hearing at 6:38 p.m.

There being no comments from the floor, Mayor Pinter closed the hearing at 6:39 p.m.

ALDERMAN PRICE MADE A MOTION TO APPROVE ORDINANCE NUMBER 463 ANNEXING THE TWO PARCELS AS REQUESTED.

MOTION CARRIED UNANIMOUSLY.

Public Hearing on Annexation of Gary & Lisa Pike, #9 Club West Ridge Parcel 8607-11-8942

Mayor Pinter opened the Public Hearing at 6:39 p.m.

There being no comments from the floor, Mayor Pinter closed the hearing at 6:40 p.m.

ALDERMAN DEMEOLA MADE A MOTION TO APPROVE ORDINANCE 464 ANNEXING THE PARCEL AS REQUESTED.

MOTION CARRIED UNANIMOUSLY.

Public Hearing on Rezoning of Steven Myers, 114 Phillips Road Parcel 8607-11-8942 from Commercial 1 to Residential 1

Mayor Pinter opened the Public Hearing at 6:40 p.m.

Mr. Myers informed Council that the legal address is 18 Animal Trail.

There being no further comments from the floor, Mayor Pinter closed the hearing at 6:41 p.m.

There is no access from US-276 (Jonathan Creek Road) due to the topography. The parcel is being used as a single-family residence.

ALDERMAN PRICE MADE A MOTION TO REZONE THE PARCEL AS REQUESTED FROM COMMERCIAL 1 TO RESIDENTIAL 1.

MOTION CARRIED UNANIMOUSLY.

Consideration of Having a Facility Assessment Done for Certain Town Operations

The firm of Pearce, Brinkley, Cease and Lee are currently completing a facility study for the Haywood Historic County Courthouse and Annex Buildings. The estimated cost of having a Facility Assessment for Maggie Valley is $11,382.00.

Alderman McElroy, Price and DeMeola articulated concerns about spending that amount of money for a study when the money could go toward the project. Council expressed their security in the need for a Police Department. Past studies, inspections, and state mandates require a new facility. There is enough information in-house to secure financing and the Local Government Commission’s approval.

Mayor Pinter felt waiting six to eight weeks for the study to be completed would not make that much of a difference in material cost. There would be advantages to having the assessment prepared. Mayor Pinter felt that both Town Hall and the Police Department are in need of additional office space. “Spending the money on the front end may save tax dollars on the back end [of the project].”

The Police Department being located in the same building as the Town Hall/Community Center hinders people from coming forward for fear of a lack of privacy. Most municipalities do not have the Police Department within the municipal building.

The community cannot afford to maintain the building if Town Hall were to relocate.

The layout being proposed for a new Police Department is consistent with other departments the size of Maggie Valley’s.

ALDERMAN MCELROY MADE A MOTION NOT TO PURSUE THE FACILITY ASSESSMENT.

MOTION CARRIED UNANIMOUSLY.

Consideration of a Change to the Personnel Policy in Regard to Overtime Calculations.

Manager Barth asked that this agenda item be tabled until the June Council Meeting.

Consideration of a Resolution Accepting and Endorsing the Haywood County Solid Waste Management Plan

The County Plan is a ten-year plan with updates every three years. This is an update. The revisions make the plan more realistic.

ALDERMAN PRICE MADE A MOTION TO APPROVE RESOLUTION 06-41

MOTION CARRIED UNANIMOUSLY.

Consideration of a Resolution to Endorse a Clean Water Bond

Alderman DeMeola was passionate about the issue of taking care of our most precious resource, clean water. Alderman DeMeola will discuss the issue with the elected officials on Town Hall Day. The requested allocation would be only a “drop in the bucket” as to what is needed.

ALDERMAN DEMEOLA MADE A MOTION TO APPROVE RESOLUTION 06-42 ENDORSING A CLEAN WATER BOND.

MOTION CARRIED UNANIMOUSLY.

Budget Amendments: Ordinances 467 through 470

ALDERMAN MCELROY MADE A MOTION TO APPROVE THE BUDGET AMENDMENTS AS PRESENTED.

MOTION CARRIED UNANIMOUSLY.

Distribution of the Fiscal Year 2006-2007 Proposed Budget

Manager Barth distributed the proposed budget for Council review. The next budget workshop is scheduled for May 18, 2006 from 5:30 p.m. until 7:30 p.m. in the Town Hall Boardroom.

The Public Budget Hearing will be held June 13, 2006 at 3:30 p.m. in the Town Hall Boardroom.

Manager’s Report

0Manager Barth distributed the notes from the Aldermen Workshop held April 12, 2006.

0The Region A meeting will be held May 22, 2006 in Cherokee.

0The Clerk read an invitation from the Civic Association inviting everyone to a very special Memorial Day Celebration.

0 There is an alternate position open on the Parks, Recreation, Festival Advisory Committee.

0Alderman Price presented the plague awarded to the Town of Maggie Valley from Western Carolina University for participating in the Connecting Campus and Community program; thus the result of allowing the students to perform and present their proposals for constructing a new Police Department.

Other Business

Tammy Brown, Teresa Smith, and Chamber Director Lynn Collins addressed Council asking them to rethink their decision to donate $1,000 to the fireworks show. The Parks, Recreation, Festival Advisory Committee asked that the Town pay the entire $6,000 for the fireworks.

The Chamber would like to have an event on the Festival Grounds offering kids something to do throughout the day. The Chamber is attempting to fund the event.

There will be a nominal amount of income from the event, if any. The Chamber wants to provide entertainment. Getting a band to play free of charge is almost impossible. The cheapest estimate is $600.

Time to advertise and put together a festival is limited, as we are just over a month away from July 4.

Council acknowledged that the Maggie Valley fireworks draws a large crowd and helps business as well as provides entertainment for local residents.

Pyro Shows, Inc provides insurance as part of the $6,000 charge.

Haywood County Tourist Development Authority are proposing major cuts to their corridor funding. Alderman McElroy felt the Town should ask for assistance from Haywood County. There are only two firework shows in the County (Maggie Valley & Lake Junaluska).

Mayor Pinter expressed concerns about using tax dollars for such large donations.

Alderman DeMeola and Price will work the concession stand with help from the Chamber members and volunteers.

After discussing Mayor Pinter’s concerns and the need to provide assistance for the event the following decision was made.

ALDERMAN MCELROY MADE A MOTION TO DONATE THE $6,000 FROM THE CONTINGENCY FUND FOR THE FIREWORKS, AND FOR THE TOWN TO CREATE A LINE ITEM IN THE GENERAL FUND FOR DONATIONS. PROFITS WILL BE CHANNELED THROUGH THE TOWN FOR NEXT YEARS FESTIVAL AND FIREWORKS.

MOTION CARRIED UNANIMOUSLY.

Mayor Pinter asked that the PRFAC brainstorm on how money can be raised for the fireworks.

Public Comment

Tammy Brown asked that the elected officials attend the TDA meeting scheduled for 3:30 p.m. on May 17, 2006 in support of the Maggie Valley Chamber’s request for funding.

ON MOTION OF ALDERMAN PRICE, SECONDED BY ALDERMEN DEMEOLA, THE MEETING ADJOURNED AT 7:51 P.M.

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Mayor Jo Pinter

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Vickie Best, CMC, Town Clerk