Town of Maggie Valley

Regularly Scheduled Board of Aldermen Meeting

February 6, 2007

3:30 p.m.

 

MINUTES

 

Members Present:        Mayor Roger McElroy            Aldermen:       Mark DeMeola

                                                                                                            Saralyn Price

                                                                                                            Phil Aldridge

                                                                                                            Colin Edwards

 

Staff Present:              Manager Tim Barth, Public Works Director Mike Mehaffey,                                                Planning Director Nathan Clark, Attorney Chuck Dickson, and                                           Town Clerk Vickie Best

 

Others Present:            16 people

 

1.    Meeting Called to Order.

Mayor McElroy called the meeting to order at 3:35 p.m. in the Town Hall Boardroom.

 

 

2.    Consent Agenda                        

a. Certificate of Sufficiency:  Paul & Claudia Blystone,

99 Cripple Creek Drive, Parcel #7697-75-9142,

(0.677 acres): Resolution No. 07-07, Setting a date for

a Public Hearing on February 20, 2007 at 6:30 p.m.

b. Certificate of Sufficiency:  Joe & Martha Trapp,

257 Springlake Road, Parcel #7686-64-1583,

(0.593 acres): Resolution No. 07-08, Setting a date for

a Public Hearing on February 20, 2007 at 6:30 p.m.

c. Tax Release.

d. Correction and Approval of Minutes for January 16, 2007.

 

 

ALDERMAN EDWARDS MADE A MOTION TO ACCEPT THE CONSENT AGENDA AS PRESENTED.

MOTION CARRIED UNANIMOUSLY.

 

 

3.    a.  Public Hearing on Annexation of Freddie Wayne Grasty & Henry G. Grasty, Corner of Johnson Branch Road and Caldwell Drive, Parcel #7686-06-4647 (0.25 acres).

       b.  Consideration of Ordinance No. 507 to annex Parcel #7686-06-4647 on the corner of Johnson Branch Road and Caldwell Drive.

Mayor McElroy opened the public hearing at 3:37 p.m. for comments from the floor.

 

There being no comments, Mayor McElroy closed the hearing at 3:37 p.m.

 

ALDERMAN ALDRIDGE MADE A MOTION TO ANNEX THE GRASTY PROPERTY THROUGH ORDINANCE 507.

MOTION CARRIED UNANIMOUSLY.

 

 

4.    a.  Public Hearing on Annexation of Ian Wookey & Louis Cissel, 1154 Jonathan Creek Road, Parcel #8607-34-0603 (2.43 acres).

       b.  Consideration of Ordinance No. 508 to annex 1154 Jonathan Creek Road.

Mayor McElroy opened the hearing at 3:38 p.m. There were no comments from the floor.

 

Mayor McElroy closed the hearing at 3:38 p.m.

 

ALDERMAN DEMEOLA MADE A MOTION TO APPROVE THE ANNEXATION REQUEST BY ORDINANCE 508.

MOTION CARRIED UNANIMOUSLY.

 

 

5.    a.  Public Hearing on Zoning of Linda & Andy Taylor, 1728 Moody Farm Road,

            Parcel #7696-07-1339 (3.7924 acres).

       b.  Consideration of Ordinance No. 509 to zone 1728 Moody Farm Road C-2.

Mayor McElroy opened the public hearing at 3:39 p.m.

 

Ms. Joann Lyons addressed Council presenting a packet showing the zoning for the surrounding areas. Commercial 2 zoning would be conducive to the surrounding zoning.  The Zoning Board of Adjustments deemed the concept, a planned unit development. The Planning Board recommended Commercial 2 zoning. The proposed 23 units will meet the Residential 3 zoning. The reason for requesting C2 zoning is to allow the artists to sell their goods from their homes. See exhibits 1 and 2

 

There being no further comments from the floor, the hearing closed at 3:46 p.m.

 

Mayor McElroy clarified that this meeting was to assign zoning to the parcel and that the Planning Board would be reviewing and approving the development.

 

ALDERMAN PRICE MADE A MOTION TO APPROVE C2 ZONING

(Ordinance 509)

MOTION CARRIED UNANIMOUSLY.

 

 

6.    Appearance of Dan Massey to present pictures of different types of colored lights and a report on the January 30 fundraiser.

Ms. Carol Burrell addressed Council in Mr. Massey’s absence.

 

Ms. Burrell passed out information and pictures of the proposed lighting.

See exhibits 1 and 2

 

The Maggie Valley lighting contest was a success. The Fund Raiser and Dinner was a success as well, earning the lighting project $1,085.

 

The lighting starts at $360 (stars) per light, to $460 (leaping deer). The bulbs (standard C7) can be changed to white. With the Town’s donation of $1,500 and the February discount of buy-one-get-one-free, eight lights can be purchased this year. The approximate cost of installation is $100 per pole.

 

Alderman DeMeola commended the Maggie Valley Lighting Committee for their dedication and hard work.

 

ALDERMAN EDWARDS MADE A MOTION TO MOVE FORWARD WITH PURCHASING THE LIGHTS.

MOTION CARRIED UNANIMOUSLY.

 

 

7.    Consideration of a recommendation from the PRFAC (Parks, Recreation and Festival Advisory Commission) to charge $200.00 for use of the stage and electricity.

The PRFAC attempted to come up with a fee that would be reasonable but cover the cost to the Town for electricity. After the first year of use, staff will review the electric bills and make plans accordingly.

 

ALDERMAN EDWARDS MADE A MOTION TO BEGIN CHARGING $200 PER DAY FOR THE USE OF ELECTRICITY AND THE STAGE BY ALL NEW APPLICANTS.  THE APPLICANTS ALREADY APPROVED FOR 2007 WILL NOT BEGIN PAYING THE FEE UNTIL THEIR NEXT EVENT.

MOTION CARRIED UNANIMOUSLY.

 

 

8.    Consideration of an offer to purchase the surplus building on the Town owned Parham property.

The Town has received a bid for the building of $2,210.  G.S. 160A-269 requires a 10-day waiting period for upset bids. The bid may be upset by 10% for the first $1,000 and 5% of the remainder.  The advertisement will be published in the February 9 edition of the Mountaineer if Council accepts the bid of $2,210.

 

All bidders are informed that the building must be moved within 30-days of purchase.

 

Alderman Aldridge adamantly opposed the building remaining on Soco Road due to the structure being an eyesore to the business/tourist community.

 

Manager Barth informed Council that the bid for $2,210 came from SARGE’S Animal Rescue Organization.  Their plans are to move the building to the area between Soco Business Center and BB& T Bank.  SARGE will be using the building as an office, and storage area for pet taxis.  SARGE will be open on the weekends for people to come and see the animals in a fenced area in front of the building. SARGE is currently trying to renovate an office inside Soco Business Center, but wanted to have something close by to use.

 

After further discussion, it was decided that the Town would work with SARGE, in the event the bid was accepted, to make the structure less of an eyesore.   

 

Again, Manager Barth informed Council that they were not required to accept the bid.

 

Due to the nature of the organization, Council felt limited as to what action to take.

 

ALDERMAN PRICE MADE A MOTION TO ACCEPT THE BID AND BEGIN THE BIDDING PROCESS.

MOTION CARRIED UNANIMOUSLY.

 

 

9.    Consideration of certain donations.

The current donations made thus far are:

$300                            Amanda Bolin (Miss N.C. Coed)

$250                            Maggie Valley Lights

$550                            Civil War Marker

 

Donations already obligated:

$1,440                         Town’s share for Join the Journey program

                                    (2nd year of a five-year commitment)

$1500                          Haywood County Economic Development Commission

                                    (The EDC recently committed to giving Maggie Valley $5,000                                            toward the Buxton Study.)

$1500                          Maggie Valley Lighting Committee

 

The Haywood Mediation Organization is a great benefit to the County and Maggie Valley.  This organization often helps to alleviate disputes from going to court, thus alleviating court cost.

 

ALDERMAN DEMEOLA MADE A MOTION TO APPROVE THE OBLIGATED DONATIONS AND TO APPROVE A $100 DONATION TO HAYWOOD MEDIATION.

MOTION CARRIED UNANIMOUSLY.

 

10.  Budget Amendments.

Ordinance No. 510 - Parham Property – This is an amendment to show the revenues and expenditure of funds for the Parham Park property.  Even though the Town will not make its first payment on the property until next year, the revenue to buy the property, (which came from the bank), and the expenditure must be shown.

 

ALDERMAN EDWARDS MADE A MOTION TO APPROVE ORDINANCE 510.

MOTION CARRIED UNANIMOUSLY.

 

Ordinance No. 511 – Dellwood Property – This is an amendment to recognize the loan amount that was used as part of the purchase price for the land for a second ABC Store.  The remainder of the purchase price for the land is shown in the following budget amendment.

 

ALDERMAN DEMEOLA MADE A MOTION TO APPROVE ORDINANCE 511

MOTION CARRIED UNANIMOUSLY.

 

Ordinance N. 512 – ABC Store Property – This is an amendment for the remainder of the purchase price for the ABC Store property.  The amount of this amendment plus the amount borrowed from the bank make up the total purchase price for the property.

 

            ALDERMAN ALDRIDGE MADE A MOTION TO APPROVE ORDINANCE 512.

MOTION

 

Ordinance No. 513 – 2007 Police Vehicle – This is an amendment to recognize the amount for the second police vehicle that is part of the regular police department vehicle rotation schedule.

 

ALDERMAN PRICE MADE A MOTION TO APPROVE ORDINANCE 513.

MOTION CARRIED UNANIMOUSLY.

 

Ordinance No. 514 – In-kind Donation Electrical Project – This is an amendment to recognize certain electrical work that was done for the Town.  $3,000 was an in-kind donation from Haynes Electrical who installed the lighting at the Festival Grounds.  $5,941 was an in-kind donation from Progress Energy for running the service to the Festival Grounds to provide the necessary power for the lighting and the stage.

 

ALDERMAN PRICE MADE A MOTION TO APPROVE ORDINANCE 517.

MOTION CARRIED UNANIMOUSLY.

 

Ordinance No. 515 – Donation – This amendment recognizes the $1,000.00 donation that was given to help fund the Christmas in the Valley event held here at Town Hall.  The group made enough money during the event to return the $1,000.00 to the Town.

 

ALDERMAN DEMEOLA MADE A MOTION TO APPROVE ORDINANCE 515.

MOTION CARRIED UNANIMOUSLY.

 

Ordinance No. 516 – Stage – This amendment recognizes the actual contributions that were made toward building the stage and the expenditure of those contributions for material necessary to get the stage built.  Some of the donations were in-kind, however, they have to be recognized as if they were a monetary contribution.

 

ALDERMAN PRICE MADE A MOTION TO APPROVE ORDINANCE 516

MOTION CARRIED UNANIMOUSLY.

 

Ordinance No. 517 –Sewer Fund –Pay Classification – This amendment recognizes the additional funds needed in the Sewer Fund to cover the adjustments to current salaries as a result of the adoption of the pay plan.  This adjustment covers the period to the end of the current fiscal year.

 

ALDERMAN EDWARDS MADE A MOTION TO APPROVE ORDINANCE 517.

MOTION CARRIED UNANIMOUSLY.

 

Ordinance No. 518 – General Fund – Pay Classification - This amendment recognizes the additional funds needed in the General Fund to cover the adjustments to current salaries as a result of the adoption of the pay plan.  This adjustment covers the period to the end of the current fiscal year.

 

ALDERMAN ALDRIDGE MADE A MOTION TO APPROVE ORDINANCE 518.

MOTION CARRIED UNANIMOUSLY.

 

 

11.  Manager’s Report.

▫ Manager Barth showed Council a certificate of appreciation from the Maggie Valley Lights Committee that will be displayed in the lobby.

 

▫ Council will begin receiving the legislative bulletin weekly.  Manager Barth encouraged Council to read them.

 

▫ The NCLM will hold their regional meeting in Canton on March 27.  The program will be about issues of concern for cities and towns. Council will inform the Manager or the Clerk if they plan to attend.

 

▫ Manager Barth will be attending the N.C. Manager’s Conference February 7, 8, and 9.

 

▫ Manager Barth, Visitor’s Bureau Director Lynn Collins, and Planning Director Nathan Clark had a conference call with the representatives from the Buxton Company. The representatives will provide the town with information early next week.  A marketing plan will be developed.

 

 

12.  Other Business.

There was no further business to discuss.

 

 

13.  Meeting Adjourned.

ALDERMAN EDWARDS MADE A MOTION TO ADJOURN AT 4:35 P.M.

MOTION CARRIED UNANIMOUSLY.

 

 

 

_______________________________

Mayor Roger McElroy

 

 

 

 

 

_______________________________

Vickie Best, CMC, Town Clerk